Location: Regina, SK
Closing Date: 10th March, 2026
Position Summary:
The Executive Administrative Assistant reports to the Executive Director and is responsible to provide a wide-range of executive level administration support services. Key accountabilities include: effectively and efficiently coordinates the office of the Executive Director, Board meetings and other key responsibilities; proactively anticipates business requirements and responds accordingly; performs confidential administrative functions; researches and/or prepares draft documents on behalf of the Executive Director.
Primary Responsibilities:
- Manages correspondence, documents, reports and related information, prioritizing and/or routing as appropriate.
- Drafts, types, proofreads and/or edits letters, correspondence, reports and other documents.
- Prioritizes, redirects or responds to inquiries and correspondence on behalf of the Executive Director.
- Researches, collects and analyzes information and background materials on behalf of the Executive Director.
- Prepares meeting agendas, attends meetings and documents significant details and information for follow-up action.
- Prepares and distributes Board meeting agendas and materials; takes, transcribes and distributes minutes; ensures follow-up items are completed.
- Establishes and maintains effective working relations and positive business interactions with Board Members, volunteers, tenants, team members and community leaders.
- Maintains the Executive Director’s schedule; arranges meetings, events and other appointments. Provides all related materials as required.
- Researches grant/funding opportunities and assists with completing and submitting applications.
- Maintains well-organized records, filing and retrieval systems for paper and electronic documents, Board materials, etc.
- Keeps current on organizational projects, policies and initiatives and provides input as appropriate.
- Ensures all safety and security protocols are followed.
- Consistently demonstrates professionalism, confidentiality, respect for diversity and TCOC’s values
Qualifications:
Formal Education –
Post-secondary education from a recognized learning institution (e.g. Business Certificate, Office Education, Diploma, or similar program).
Experience –
Progressive and significant administrative experience working independently performing a wide range of administrative responsibilities and handling a variety of initiatives.
Experience working in the non-profit sector would be an asset.
Skills –
Communication skills i.e. are articulate and can verbally communicate well with others; has excellent writing skills – spelling, grammar, and sentence structure
Basic numerical skills
Skilled in the use of computers e.g. MS Office (Word, Excel & PowerPoint), databases, email, internet; is open to learning other internal systems as required
Attributes-
The candidate should be a self‑directed, adaptable team collaborator with strong interpersonal skills, sound judgment, and the ability to plan, organize, research, and solve problems effectively in fast‑paced environments. Should able to deliver high‑quality, detail‑oriented results while upholding professional values, maintaining confidentiality, and continuously improving processes and relationships across the organization.
General-
Employment is conditional upon a positive outcome from a criminal background check
Verification of education is required.
Reference checking will be conducted.
Equivalent combinations of education and experience may be considered.
