Posted 2 years ago
Position Summary:
Reporting to the Director of Human Resources, the individual in this out-of-scope administrative role provides human resource-related services and assistance within the organization. Accountabilities include the administration of time and attendance, tracking schedules, and coordinating employee staffing and training, orientation, and related human resource functions. Tracking/scheduling of training, leaves, and returns information using the human resource database and other technologies is required.
Regina: Full-Time (In-person)
Primary Responsibilities:
- Keeps current on all internal policies and processes that may impact employee salary and benefits (e.g. sick leave, vacation, leave of absence, overtime etc.); regularly gathers information related to time and attendance and enters the data into the system for payroll and tracking/reporting purposes; follows up and/or advises management of issues relating to allocation or balances.
- Tracks and reports on mandatory employee training/certification and expiry dates (e.g. First Aid/CPR, WHMIS, OH&S etc); ensures managers are notified of expiry dates and need to re-certify; arranges training sessions, sends invitations to employees, records attendance accordingly on database; records non-mandatory education and training employees attend.
- Creates helpful databases for management to complete and assists others with navigating or performing required system-related entries
- Provides assistance with administering the employee payroll system and/or responds to payroll related inquiries as required.
- Provides additional assistance for a wide range of human resource related duties/responsibilities.
- Ensures confidentiality and privacy of information.
- Establishes OH&S related policies and procedures for the organization and work with the management team on position specific safety management processes for individual positions.
- Ensures compliance with policies, procedures, and corporate initiatives; handles disciplinary processes with the management team up to and including termination.
- Attends grievances, investigates, and mediates disputes; negotiates resolution to a wide range of human resource related issues.
- Ensures appropriate information is placed onto employee personnel files and they are maintained in a confidential manner; ensures file access is managed appropriately and that sensitive employee information is handled in a confidential manner.
- Manages the processing of the payroll system, ensuring all payroll and benefits are accurate and complete.
- Generates regular and ad hoc reports as required (analyzes and ensures accuracy of data/information)
- Governance of master schedule for all Thomas’ Circle of Care homes (including updating ongoing spreadsheet, part-time contracts, shift changes, and notifying Manager/House Leader of amendments)
- Oversight of internal posting (including posting of positions, tracking of applicants, contract/letter of offer tracking)
- Ensure efficient scheduling of staff (including collaboration with Program Director to determine home ratio’s)
- Continuous monitoring and tracking of call-in merge form, address concerns raised with TCOC House Leaders and/or Managers
- Tracking, scheduling, and reporting of training
- Track and record extended leaves and returns (maternity leave, medical leave, extended vacation, regular vacation, education leave, etc.), and fill vacancies accordingly
- Tracking/reporting of overtime, and developing/implementing procedures to minimize
Qualifications:
Formal Education
A related two-year diploma/certificate (e.g. Human Resource Management, Business Administration) or similar program from a recognized learning institution is preferred.
Experience
- Progressive and significant 3 years experience working in the HR profession, administration experience, working independently performing a wide range of administrative responsibilities and handling a variety of initiatives
- Experience with establishing and maintaining effective staffing and scheduling systems.
- Onboarding new employees on Dayforce system.
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
Ability to commute/relocate:
Regina, SK: reliably commute or plan to relocate before starting work (preferred)
